Executive Assistant

This is a Full Time Job

WMG's top priority is the safety and wellbeing of its team members, artists and songwriters across the globe. In response to COVID-19, WMG is fully committed to helping its people balance their home and life commitments with flexible working options, virtual wellness sessions, and more. WMG strives to maintain a COVID-free workplace. To that end, being fully vaccinated against COVID-19 is a condition of employment for all US new employees, prior to the commencement of employment. If you are hired, you will be required to provide proof of your vaccination as part of your new employee onboarding process, subject to our legal obligation to make reasonable accommodations in certain limited circumstances.

Job Description:

At Warner Music Group we're all about our people. Our global company is made up of knowledgeable, passionate, and creative individuals. Our commitment to Diversity, Equity and Inclusion fosters a culture where you can truly belong, contribute, and grow. We believe in each individual's value and encourage applications from people of any age, gender identity, sexual orientation, race, religion, ethnicity, disability, veteran status, and any other characteristic or identity.

It is the mission of every member of the WMG team around the world to create a nurturing environment for artists, songwriters, and the people behind the music – at every stage of their career. We strive to set WMG apart by embracing innovation – an integral part of our company's DNA.

Consider a career at WMG and be a part of one of the most influential forces in culture today.

Job Title: EXECUTIVE ASSISTANT

A little bit about our team:

Under direct supervision of the Warner Chappell Music's (WCM) Co-chairs (Chief Executive Officer and Chief Operating Officer) the EA plays an integral part in supporting the smooth operations of this leadership team. This role will have some latitude for independent judgment and decision and will require someone with the right sensibilities to proactively anticipate the needs of our most senior management. Here at WCM we are focused on our songwriters and we value team members that are collaborative and demonstrate an endless curiosity for how our business is constantly evolving.

Why this could be your next big break:

This fast paced role requires a combination of high-level administrative duties with a wide range of fluid responsibilities. You will be required to manage two very busy calendars, travel logistics (domestic & international), meeting preparation, deck/report maintenance and proofing as well as coordinating special on-going projects (think Grammys, songwriters Hall of Fame, signings and release celebrations), and adhoc companywide events. This role will provide you with an opportunity to have visibility into all parts of WCM and the Warner Music Group.

Here you'll get to:
• Ensure office functions run smoothly; must be fully equipped to handle all executive activities.
• Welcome high-profile visitors, screen and direct phone calls/inquiries, process expenses, maintain calendar items as needed, process incoming mail and correspondence, prepare outgoing mail, and ensure co-chairs are up to date on their schedules.
• Coordination of an evolving and changing schedule, often with last minute alterations with grace and professionalism. We are not looking for a gatekeeper, but someone who has high EQ and can flex with many types of personalities.
• Coordination of all domestic and overseas trips including booking all travel arrangements, transportation, compiling itineraries and managing a busy schedule while abroad, sometimes working late (or early!) due to different time zones.
• Work independently to complete routine departmental or unit functions and/or tasks including, but not limited to, various correspondence, preparing and updating recurring internal reports, forms, tables, pamphlets, etc. from rough draft, handwritten notes, or verbal instructions.
• Proofrea