Executive Assistant

This is a Full Time Job

Location: Burbank, California, United States of America

Company Overview

Every great story has a new beginning. We're excited to announce that Discovery and WarnerMedia have combined to become Warner Bros. Discovery. WBD is a premier global media and entertainment company offering audiences the world's most differentiated and complete portfolio of content, brands and franchises across television, film, sports, news, streaming and gaming. We're home to the world's best storytellers, creating world-class products for consumers. From brilliant creatives to technology trailblazers and beyond, join us as we step into the next chapter.

Warner Bros. has been entertaining audiences for more than 90 years through the world's most-loved characters and franchises. Warner Bros. employs people all over the world in a wide variety of disciplines. We're always on the lookout for energetic, creative people to join our team.

The Job

Provides administrative support to the Vice President, Production of Warner Bros. Pictures.

The Daily
• Arranges executive calendar or schedules meetings, independently or as directed
• Tracks relevant information for (submissions, competitive projects, etc.) through established data systems
• Maintains various files, records, indexes, script and phone logs
• Compiles writer, director & actor lists for projects at supervisor's discretion
• Coordinates international & domestic travel & hotel accommodations for executives, writers, producers and directors
• Prepares expense reports and travel authorizations and follows through
• Greets clients, talent, creative staff & executives
• Responds to inquiries, orders supplies and handles specific assignments
• Performs other related duties and projects as assigned
• Sends submissions to networks, studios, talent, agents, managers, producers, etc. on behalf of the VP
• Exercise discretion and act as gatekeeper filtering incoming calls and screening incoming emails and information
• Provide coverage on writing samples and available material submissions
• Manage information flow in a timely and accurate manner

The Essentials
• Previous assistant experience required
• Previous experience in motion picture creative development at a studio or agency required

The Nice to Haves
• Typing at 40 wpm
• Proficiency in Word, Excel, Outlook, In Entertainment, PC and MAC required
• Must have knowledge of file set-up, maintenance, filing procedures, basic math, spelling, grammar, punctuation, and English usage, report & letter formats
• Strong interest in scripts and general film knowledge preferred
• Familiarity with agents/agencies, producers and film community in general preferred
• Working knowledge of Feature Writers and Directors strongly desired
• Must have ability to communicate effectively and tactfully with persons on all levels, in person and on the telephone
• Must have ability to maintain composure and efficiency while working with heavy phones and constant interruptions
• Must have ability to pay close attention to detail and understand written and oral instructions
• Must have ability to organize, prioritize and schedule work effectively
• Must have ability to work well under time constraints
• Must be able to handle multiple tasks

Warner Bros. Discovery embraces the opportunity to build a workforce that reflects the diversity of our society and the world around us. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.

If you're a qualified candidate with a disability and you need a reasonable accommodation in order to apply for this position, please contact us at recruitadmin@warnermedia.com.