Executive Personal Assistant

This is a Full Time Job

Location: London, United Kingdom

Your New Role...

Provide support and administrative assistance to the MD and Head of Wall to Wall and Twenty Twenty, Creative Director, UK – Wall to Wall, Creative Director, International – Wall to Wall and Director of Development - Wall to Wall.

Your Role Accountabilities...
• Extensive diary management across different time zones
• Ensure that necessary papers and preparation are prepared for meetings
• Organise rooms for meetings, providing refreshments when necessary
• Organise UK and international travel including booking of taxis, hotels, trains and flights
• Co-ordinate international pitching meetings including dealing with overseas networks and broadcasters, scheduling meetings and screenings
• Organise attendance at UK and international festivals and conferences, arranging all travel and accommodation and co-ordinating all supporting materials
• Organise staff events including monthly drinks and Christmas party
• Process expense claims regularly and in a timely fashion
• Liaise with internal departments gathering information e.g. programme ratings
• Liaise with PR company and senior executives at Warner Bros. Discovery
• Manage and coordinate award entries with broadcasters, staff and freelancers, making sure they are accurate and submitted within deadline
• Contribute to Wall to Wall's social media posts e.g. TX cards, social events etc.
• Work closely with the Development Production Manager and Production Team Assistant to ensure the smooth running of the office and implement systems and processes where necessary

Qualification & Experience
• Substantial experience in a similar role and knowledge of the television industry is essential
• Strong attention to detail
• Excellent organisational skills
• Highly pragmatic and reliable
• Ability to use initiative and work independently to find solutions and answer queries
• Ability to be discreet and handle sensitive information in a confidential manner
• Flexible approach and outlook, comfortable with managing workloads and deadlines
• PC literate including software skills of Word, Outlook and PowerPoint
• Ability to communicate clearly and confidently to include liaising with senior figures and commissioning editors



The Legal Bits…

Warner Bros. Discovery embraces the opportunity to build a workforce that reflects the diversity of our society and the world around us. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, regardless of sex, gender identity, ethnicity, age, sexual orientation, religion or belief, marital status, pregnancy, parenthood, disability or any other category protected by law.

If you're a qualified candidate with a disability and you need a reasonable accommodation in order to apply for this position, please contact us at recruitadmin@warnermedia.com.