Executive Assistant to CEO

This is a Full Time Job

The Executive Assistant provides administrative and operational support to the CEO related to the general operations and running of Wayfarer Studios. They serve as the initial point of contact for internal and external constituencies on all matters related to or managed by the CEO. They proactively exercise discretion to manage timeframes for development and production projects overseen by the CEO. They have a high level of responsibility and discretion for organizing and coordinating outreach and external relations efforts. The Executive Assistant handles highly confidential information, prioritizes calls and correspondence, and coordinates schedule, travel and related personal affairs with limited oversight.

Responsibilities include, but are not limited to:

1. Carries out administrative duties on a daily basis, establishes policies and/or practices to achieve the CEO's goals and priorities, and completes a broad variety of administrative tasks, including the management of the CEO's calendar, composing and preparing correspondence, and preparing and compiling documents and reports for meetings. Arranges business travel for the CEO, and organizes and submits all related expenses.
2. Serves as the initial point of contact and communication on behalf of the CEO and builds a positive relationship with 3rd parties in support of Wayfarer Studios' values and objectives
3. Communicates directly with Wayfarer staff, partners, creatives, contractors, and other constituents on behalf of the CEO, and coordinates logistics - arranging meetings with both internal and external parties.
4. Reads scripts, reviews dailies, and summarizes notes from development and production meetings/calls
5. May join brainstorm and strategy meetings with the CEO to manage agreed upon next steps, identify follow-up tasks needed to achieve goals and next steps, memorialize executive discussions and strategic decisions, and distribute materials.
6. Travel requirements - on occasion may be required to travel for extended periods of time to set locations, festivals, meetings and/or screenings to serve as a liaison for CEO or Wayfarer Studios.
7. Performs other duties as assigned.