Executive Assistant to President
Wayfarer Studios
Beverly Hills, CADon't worry we have a lot of jobs on the site like this one;
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This is a Full Time Job
Executive Assistant to President
EXECUTIVE ASSISTANT JOB DESCRIPTION
Purpose of the role: Wayfarer Studios is seeking an Executive Assistant to support the President. Responsibilities include, scheduling, rolling calls, drafting and sending submissions, managing expenses, booking travel, research and coverage, etc. The Executive Assistant handles highly confidential information, prioritizes calls and correspondence. Ideal candidate is a self Starter who is pro-active and likes to be two steps ahead. Has a positive attitude, is creative, has Interest in both Film and Television and wants to be a part of creating change, both inside the industry and out.
Responsibilities include, but are not limited to:
• Assists executive(s) with a wide range of daily administrative tasks, including managing their busy calendars, composing correspondence, and preparing documents and reports for meetings.
• Reads scripts, reviews dailies, and summarizes notes from development and production meetings/calls.
• Maintains organizational documents, updates lists of writers, directors, and vendors, and handles production paperwork and other assigned organizational matters.
• Collaborates with marketing, finance, and other departments to ensure smooth operations.
• Acts as a communication liaison between Wayfarer staff, partners, contractors, and other individuals on behalf of the Executive(s).
• Coordinates logistics for meetings, conference calls, and video conferences both internally and externally.
• Handles the booking and arrangement of business travel for the Executive(s), and manages all related expenses.
• Provides support to the Executive(s) throughout the full development and production life cycle of existing and active projects.
• Conducts project-related research and compiles data as needed.
• Performs additional duties as assigned.
Basic Qualifications:
• Two or more years of experience providing executive support in the entertainment industry
• Strong proficiency in computer skills, including Google suite, Dropbox, and Microsoft office suite.
• Highly detail-oriented with the ability to work independently and proactively to solve problems.
• Demonstrated ability to successfully manage multiple projects simultaneously.
• Light visual design capabilities (e.g. deck creation)
• Excellent communication skills, both written and verbal.
• Proven ability to prioritize tasks, meet deadlines, make decisions, and adapt quickly.
• Meticulous attention to detail and the ability to maintain professionalism under pressure.
• Exemplary discretion and integrity in handling confidential information.
• Strong team player with the ability to collaborate effectively with others.
• Positive attitude, proactive mindset, resourcefulness, and adaptability.